Effective Project Administration

adminAnnual Report 2015, Effective Project Administration0 Comments

IITA’s success depends largely on our partnerships, hence, external
capacity building of national partners is very important to IITA. Over
the years, IITA has been working with partners to achieve this. Last
year staff from the Project Administration Office (PAO) participated in
several launching meetings or annual project meetings to train and
work with the partners on project administration and reporting, and
visited some partners who needed capacity development in these

There has been a progressive growth in large projects over the last
years, increasing the number of IITA subcontractors or partners,
as under larger projects there is more cooperation with partners.
The subcontract agreements issued to partners under the projects
increased almost 3 times from 248 in 2011 to 703 in 2015. Some
partners are subcontracted under several projects, but the number of
partners also increased substantially, from 176 in 2011 to 455 in 2015.
PAO, being the focal point for the CGIAR Intellectual Assets (IA), is also
responsible for IA compliance. A list of 108 project-related agreements
and 48 memoranda of understanding and other non-project related
agreements signed in 2015 by IITA was reviewed for their compliance
by our IP consultant, who concluded that all signed agreements
complied with the IA principles. Aflasafe and NoduMax registration
was reported, but in 2015 IITA did not sign any Limited Exclusivity or
Restricted Use Agreements. In November 2015, during R4D week, PAO
organized IA and Open Access (OA) quizzes during the lunch-time
seminars, to create more awareness among staff. These quizzes were
lively occasions, with the active participation of quiz contestants and
the audience.

In 2015, IITA also started an IP Register. The purpose of this register is for
IITA to have a better understanding of the IA that is part of—or generated
by—projects. Knowing our IA is increasingly important to donors, and
hopefully this register will be a fairly easy way of capturing it.
In 2015 PAO administered a total of 210 projects. Of those, 9 were the
CRP projects and 11 were CRP additional/related projects (windows
1&2 funds with a separate agreement), 49 were window 3 projects, and
141 were bilateral projects.

Figure 1 shows the allocation of the 2015 projects (windows 1, 2,
3 and bilateral) under disciplines or research themes. The largest
proportion of projects falls under Plant Production and Health
(32%), followed by Biotechnology and Genetic Improvement (28%).
Social Science and Agribusiness make up 25%, and Natural Resource
Management, 15%.

picture of chart

Figure 2 gives the distribution of the 2015 projects (windows 1, 2, 3
and bilateral) under the four hubs. Almost half of the projects (49%) fall
under the Western Africa Hub, followed by Eastern Africa (24%), with
the least projects allocated to Central and Southern Africa, with 14%

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